Internal Controls in Accounts Payable

8 Credits: Accounting


Webcasts are available for viewing Monday – Saturday, 8am – 8pm ET.
Without FlexCast, you must start with enough time to finish. (1 Hr/Credit)

 Secure Transaction

Internal Controls in Accounts Payable

Course Level
CPE Credits

8 Credits: Accounting

Course Description

The absence of strong internal controls in accounts payable can lead to increased fraud risk, duplicate payments, and inefficiency, posing a significant problem for any organization. This course agitates these issues by highlighting the various control challenges faced in accounts payable, from regulatory consequences to the breakdown of controls at crucial stages. The solution offered is a comprehensive guide by industry expert Mary Schaeffer, who provides insights on detecting control problems and implementing effective measures. Participants will learn how to identify weak points in their existing systems and the best practices to strengthen their accounts payable functions. The course covers everything from policy manuals and segregation of duties to tackling fraud and electronic payment controls, ensuring a holistic approach to enhancing accounts payable controls.

Show More
Show Less

Learning Objectives

Upon successful completion of this course, participants will be able to:

  • Detect problems likely to occur as a result of weak controls;
  • Identify the regulatory consequences of poor or ineffective controls;
  • Identify accounts payable practices that weaken controls;
  • Pinpoint problems likely to occur if strong controls are not used in accounts payable;
  • Delineate problems created when segregation of duties are not set up correctly;
  • Identify issues that arise due to poor internal controls;
  • Identify the relationship between fraud and poor internal controls;
  • Identify weak control practices that enable duplicate payments;
  • Identify places where internal controls commonly breakdown in accounts payable;
  • Cite how an accounts payable policy and procedures manual strengthens controls;
  • Identify places where purchase orders cause control problems;
  • Identify how best invoice control practices improve the processing function;
  • Cite how control issues can fail during the month-end and year-end close;
  • Cite proper controls regarding the check production process;
  • Identify controls related to check request forms;
  • Identify controls that should be incorporated into every corporate procurement program;
  • Cite best control practices related to electronic payments;
  • Cite how controls around the master vendor file prevent fraud and help the bottom line;
  • Identify how to control expense reimbursement fraud;
  • Cite why it is important to have a policy regarding employees using personal devices for work;
  • Identify how to check for bribery into the accounts payable department;
  • Identify control problems created when employees share passwords;
  • Cite the importance of eliminating petty cash boxes;
  • Identify issues created by super users of ERP systems;
  • Identify how a good policy and procedures manual can strengthen internal controls; and
  • Cite how updating the policy and procedures manual on a regular basis strengthens internal controls.
Show More
Show Less

Course Specifics

Course ID
Revision Date
October 28, 2022

There are no prerequisites.

Advanced Preparation


Number of Pages

Compliance Information

NASBA Provider Number: 103220

CMA Notice: Western CPE makes every attempt to maintain our CMA CPE library, to ensure a course meets your continuing education requirements please visit Insitute of Management Accountants (IMA)

CFP Notice: Not all courses that qualify for CFP® credit are registered by Western CPE. If a course does not have a CFP registration number in the compliance section, the continuing education will need to be individually reported with the CFP Board. For more information on the reporting process, required documentation, processing fee, etc., contact the CFP Board. CFP Professionals must take each course in it’s entirety, the CFP Board DOES NOT accept partial credits for courses.

Meet The Experts

Mary S. Schaeffer Headshot

Mary S. Schaeffer, MBA, has the inimitable ability to find accounts-payable-related solutions that really work—without making a major dent in the bottom line. Armed with a degree in math and a graduate degree in finance, she takes a “roll up your sleeves and dig into the details” approach to finding solutions to those problems that cause migraines for CFOs, controllers, and managers. Fifteen years spent researching and writing about payment issues gives Mary a unique vantage point. Combine that with an almost equal amount of time spent in the corporate trenches of several large finance and treasury departments, and you’ll understand …