If you work in an accounting department, it's likely that at some point in your career you'll be using QuickBooks. In QuickBooks Pro 2014, L. Keith Jordan calls on his decades of experience to explain how QuickBooks can help streamline the accounting process for your organization. In this course, he'll cover the more basic aspects of QuickBooks Pro 2014, teaching the student how to:
- Set up a QuickBooks company file
- Work with preferences, items, lists, and forms
- Work with the Fixed Asset Item List and the Loan Manager
- Create purchase orders, accounts payable transactions, and automated and manual checks
- Create customer invoices, receive payments, and make deposits
- Process payroll transactions and create payroll checks
- Modify forms to create a customized appearance
- Create journal entries and understand when they are needed
- Reconcile bank accounts
- Create, modify, and export reports
- Maintain QuickBooks company data files
Upon successful completion of this course, participants will be able to:
- Identify the categories and versions of QuickBooks currently available and compare the features available in the Pro, Premier, and Enterprise Editions.
- Recognize for whom QuickBooks is best suited, determine if QuickBooks meets company needs, and recommend the correct setup in single and multi-user environments.
- Cite how to use QuickBooks to open a new company file and initialize the chart of accounts.
- Identify how to add and edit company information in QuickBooks.
- Identify the basic elements of the QuickBooks Home Page and define the role of lists and forms in QuickBooks.
- Identify preference settings.
- Identify features of the Chart of Accounts list and explain how to access, add to, and edit the Chart of Accounts list.
- Recognize the differences between an account and a subaccount when viewing the Chart of Accounts list, locate non-posting accounts on the Chart of Accounts list, and contrast non-posting accounts to posting accounts.
- Identify the purpose for and uses of items and the item list, and name several item types.
- Cite for whom QuickBooks is best suited, determine if QuickBooks meets company needs, and recommend the correct setup in single and multi-user environments.
- Recognize basic payroll features and recommend from the alternatives available.
- Note how to set up payroll information in QuickBooks to use basic payroll features and employ user-defined fields to customize captured information.
- Identify the basic elements of modifiable QuickBooks forms and demonstrate how to modify forms to use classes in multiple distribution transactions.
- Identify when to use available form options to design and modify QuickBooks forms to better meet the needs of the entity.
- Recognize how to enter transactions via journal entries, payroll timesheets, and other QuickBooks forms, and utilize features available in QuickBooks Pro to control fixed assets and loans.
- Identify how to memorize and print or batch print transactions.
- Note how to use the bank reconciliation feature of QuickBooks and describe QuickBooks options available to help during reconciliation.
- Decide the best approach for entering credit card transactions into QuickBooks.
- Identify when to utilize reports and graphs features available in QuickBooks and demonstrate how to export QuickBooks report data for use with external applications.
- Cite QuickBooks utilities related to file maintenance, such as making backups.
Table of Contents
Chapter 1 – An Overview
Network or Standalone
Notes to the Student
General Comments and Display Issues
Is QuickBooks Pro for Everyone?
Chapter 1 – Review Questions
Chapter 2 – Getting Started
Case Study: Celebration Creations
Chapter 2 – Review Questions
Chapter 3 – The Basics
Chapter 3 – Review Questions
Chapter 4 – The Chart of Accounts
Viewing the Chart of Accounts
Adding or Editing Accounts
Chapter 4 – Review Questions
Chapter 5 – The Item List
What are Items?
Setting up Sales Tax
Multiple List Entries and Duplicating Items
Chapter 5(A) Case Study Exercise: Celebration Creations
Chapter 5(B) Case Study Exercise: Celebration Creations
Chapter 5 – Review Questions
Chapter 6 – Payroll
The Changing Face of Payroll
Setting Up Manual Payroll Processing in QuickBooks
Chapter 6 Case Study Exercise: Celebration Creations
Chapter 6 – Review Questions
Chapter 7 – Forms
Case Study Exercise: Celebration Creations
Instructions for Creating a Logo
Chapter 7 – Review Questions
Chapter 8 – Recording Transactions
The Next Step
Fixed Asset List and Depreciation
A Word of Caution
Chapter 8 Case Study Exercise: Celebration Creations
Instructions for Setting up a Bank Account for Operating Cash
Chapter 8 – Review Questions
Chapter 9 – Reconciliation
Case Study Exercise: Celebration Creations
Instructions for Setting up a Credit Card Account
Chapter 9 – Review Questions
Chapter 10 – Analysis and Maintenance
Chapter 10 – Review Questions
Appendix A – Practice Exercise Feedback
Review Question Answers and Rationales
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